Temp EA/PA

  • Location: Mamaroneck
  • Type: Open To Any Employment
  • Job #31503


Temp we placed did not work out.

The current EA/PA is going out on maternity leave soon. The just need someone they can depend on for handling heavy scheduling and running some errands, PA work. They are open to seeing someone that has no experience supporting c-level and just a smart and eager admin candidate

This does have potential to go perm, if they like the candidate they will create a position for them.




Current EA/PA is going out on maternity leave. We placed her there.


This will be at least a 4 month assignment. They want the candidate to train with the current EA/PA that is there as well.


This role is supporting the President of the company, James O'Keefe


Hrs. 9am-5pm, must be connected at all times especially when James is traveling.


Ideally would like this person to start 1/2/19.


Pay Rate – $22hrly, negotiable


Skill Set


Administrative Skills



•Errands: Shopping, making reservations, picking up laundry and dry cleaning, car and boat maintenance, picking up prescriptions, picking up food, etc… •Events •Event Planning

•Filing: Emails and paper documents: Everything should be filed and have a home.  JO will frequently ask for something to be retrieved and should be found within seconds.

•Implementing Procedures

•Maintaining Schedules

•Meetings: Attending meeting and taking notes so things can be easily retrieved.

•Office Management

•Project Management


•Scheduling: Making sure everything is scheduled and re-scheduled if needed.  Making sure JO stays on task and it is verbalized if not on task.  Each department speaks to me regarding JO’s schedule and time needed with him.

•Taking Messages

•Taking Notes

•Travel Arrangements

•Travel Planning


Communications Skills

•Answering Phones



•Handling Inquiries


•Screening Calls

•Verbal Communications

•Written Communications


Financial Skills








Technology Skills

•Computer (PC, Mac, tablet): making sure devices are properly synced and functional •Database Management: Salesforce – Every time JO speaks with or contact a donor that person’s details should be updated in Salesforce and the correspondence stored in the Salesforce file record. Telegram – Utilizing Telegram to communicate (wiping the communications once per week) •Microsoft Office: Advanced understanding of Microsoft programs as JO uses daily.

•Correspondence: Maintaining a thank you list and Christmas list to send out thanks you and other correspondence.  Sending books to fans etc… •Word Processing


Personal Mastery Skills








•Positive Attitude

•Problem Solving

•Professional Demeanor


•Team Player

•Time Management

•Work Independently


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